Are you finding the most trustworthy solution to know how to save Zimbra email as PDF? If yes, this digital column will be going to deliver you the easiest techniques in simple layman’s language. There is an array of instances when the users need to convert Zimbra email to PDF. Such as for archival purposes, to present digital evidence in court hearings, for cross-platform accessibility, etc. This blog is going to resolve your conundrum using both manual and expert-guided techniques. Therefore, it is recommended to read each section of the blog content.
General Reasons to Convert Zimbra Email to PDF Format
Archival and Storage: Many times, users are required to save their Zimbra emails for long-term storage or archival purposes. Here, PDF seems to be one of the most reliable solutions so that your email data is safe and accessible even after a long time. Therefore, users commonly need to save Zimbra emails as PDFs.
Legal and Compliance: In several circumstances, emails are very crucial evidence, especially in cyber forensics cases. To represent a shred of evidence in a court hearing the most trustworthy and representable option is a PDF. Therefore, users many times convert Zimbra email to PDF.
Cross-Platform Accessibility: PDF file format is a globally known famous file format that is supported by various productivity tools and email platforms. To keep the Zimbra email accessible across different third-party utilities users always need to save Zimbra email as PDF. Moreover, keeping the Zimbra email stored in PDF file format also eliminates the dependency on the Zimbra Web client.
Professional Presentations: PDF files are the commonly used file formats for professional or educational presentations. Secondly, email is the most secure option to share professional information. Therefore, users in many different situations are required to save Zimbra email as PDF.
Read Also:- How to Convert Zimbra TGZ to DOC/DOCX format?
How to Convert Zimbra Email as PDF in Bulk? Expert Way
If you handling multiple Zimbra email and are often required to save Zimbra email as PDF then you can use the best Zimbra Converter Tool. This automated utility can convert Zimbra email to PDF and 28 file formats and email platforms. Additionally, this expert utility offers advanced filter settings options that leverage users to selectively save Zimbra emails to hard drive. To uncover the detailed walkthrough of the working of this expert solution please read the below-mentioned steps.
How to Save Zimbra Email as PDF Automatically in Batch?
- Initially, download and run the recommended Zimbra to PDF converter.
- Next, choose the type of Zimbra Server you need to convert from.
- Click on Add Files or Add Folder options to insert the Zimbra TGZ into the converter.
- After that, enable the Zimbra folder you need to convert Zimbra email to PDF.
- Then, click on the Convert button option from the ribbon & select saving option as PDF.
- Now, choose the filter options button and enable filter settings accordingly.
- Finally, choose the destination location and start the Zimbra email to PDF conversion process.
DIY Approach to Save Zimbra Email as PDF
The Zimbra Web Client also offers the functionality to save Zimbra email as PDF. You need to simply select the email you need to convert to PDF and go to the preferences tab. Secondly, select the print option and choose the printer as Print to PDF. Finally, click on the save button to convert Zimbra email to PDF file format. For a more detailed step-by-step guide please go through below mentioned steps.
How to Save Zimbra Email as PDF With Zimbra Web Client?
- Go to the browser on your desktop and log in to Zimbra Web Client.
- Next, go to the email tab from the ribbon and select Inbox folder.
- Then, open the email you need to convert to PDF file format.
- After that, click on the three dots More option and select Print option.
- Thereafter, choose the printer as Microsoft Print to PDF and click on the Print button.
- Finally, choose the destination location on your local storage and click on the Save button to convert Zimbra email to PDF.
Drawbacks of Using DIY Way to Convert Zimbra Email as PDF
- The Manual technique to save Zimbra email as PDF may not be able to handle embedded graphics and images in email correctly. These images or graphics may not be available in the resultant PDF. Secondly, this drawback may result in the loss of crucial information in images and graphics.
- The DIY approach is limited to the manual conversion of Zimbra email to PDF. There are no batch-processing or filter options supported. Suppose you need to save multiple Zimbra emails to PDF. Then it would be an overwhelming task for you.
- The one major drawback of using the Zimbra Web Client approach to save Zimbra email as PDF is that it is a very time-consuming process. Additionally, it requires a lot of workforces to do it faster which makes the process a very labor-intensive task.
Which Approach is Recommended? Manual or Automated
| Aspects | Manual Approach | Automated Approach |
| Batch Processing | No | Yes |
| Filter Saving | No | Yes |
| Time Consumption | Slow | Fast |
| Labor Intensive | Yes | No |
| Images and Graphics Handling | Limited | High |
| Ease of Use | Moderate | High |
Based on the above discussion it is recommended to go with a manual technique if you need to convert limited Zimbra email to PDF. However, if you are handling multiple Zimbra emails then it is recommended to go with the expert-guided method. For seamless Zimbra mail conversion to PDF file format.
Final Thoughts
In conclusion the above blog of the topic of how to save Zimbra email as PDF in bulk. We have discussed both the expert-guided and manual approach to overcome the problem. At the start, we have seen some of the common reasons for users to convert Zimbra email to PDF. Secondly, we have seen the expert guide methodology to overcome the problem along with its detailed working guide. Moreover, we have discussed the Zimbra Web Client approach. However, the DIY techniques have some of the limitations. Finally, we have seen the detailed comparison of manual and automated and what is recommended to use based on several aspects.