Easily Save Zimbra Email as EML Format with Expert Guide

Zimbra is a very popular email server for businesses and organizations that export their data in Zimbra TGZ format. However, there are instances when users need to save Zimbra email as EML format for better compatibility with other email platforms like Thunderbird, Outlook, Windows Live Mail, etc. This digital column will serve you the best tried and tested manual and automated solutions to convert Zimbra TGZ to EML format.

Common Reasons to Export Zimbra Mail to EML Format

Backup and Archiving: The EML file format is globally acceptable by several email clients and other platforms. Due to its wider acceptability, the EML format can be accepted as an optimal solution for long-term backup of individual Zimbra emails into external hard drives or cloud storage.

Cross-Platform Compatibility: Another common reason to save Zimbra mail as EML format is the cross-platform compatibility of EML files. The EML files can be compatible with various platforms irrespective of the operating system.

Forensic and Legal Requirements: As we all are familiar with the functionality of EML files they preserve metadata and email attachments in their format. Therefore, the EML format is widely preferred for email forensics and email audits. Therefore, forensics examiners often save Zimbra email as EML format for forensics investigations.

Protection Against Data Loss: As a data recovery measure one can keep a copy of Zimbra email data in EML format to protect against sudden disaster or data loss. Therefore, users always prefer to convert Zimbra mail to EML format to get data loss protection from sudden disasters.

How to Manually Save Zimbra Mail as EML Format?

1. At the start login to your Zimbra Web Client and go to email folders.
2. Now, navigate to the email folders from Inbox, sent, draft, etc.
3. Then, choose the email you need to export as EML file format.
4. After that, right-click on the selected email and choose the export email.
5. Then, select the options as save as EML and choose the destination location.
6. Finally, click on the save button to export Zimbra mail as EML file format.

Note: You can press Ctrl + click to select multiple Zimbra email from the respected folder. However, you need to repeat the same set of steps for each email folder.

Drawbacks of Using the DIY Approach

• The manual approach is not recommended to users who need to bulk convert Zimbra to EML format. This approach is very labor-intensive and time-consuming.
• As the manual techniques are completely human steps. So, there is always a chance of human errors which may lead to critical data loss.
• The user needs to have proper knowledge of running the Zimbra Web Client user interface. Otherwise, they may face problems in completing the task.

Read Also:- How to Export Zimbra Mail to Windows Live Mail?

Best Solution to Batch Convert Zimbra TGZ to EML Format

Users can use the All-in-One Zimbra Converter Tool to batch save Zimbra email as EML file format. This extraordinary utility offers the solutions to convert Zimbra email from any source i.e. from on-premise Zimbra mailboxes or from cloud-hosted Zimbra mailboxes. Additionally, the utility offers several advanced filter settings options to selectively save Zimbra email to EML and 28+ formats and email platforms like Zimbra to Office 365, Gmail, Google Workspace, Yahoo Mail, Mailcow, etc. To have a detailed overview of the working of the expert utility please walk through the below-mentioned section.

How to Save Zimbra Email as EML Format in Bulk? Working Steps

1. At the start download the latest version of utility from official website.
2. Next, follow the on-screen instructions to install the utility.
3. Thereafter, click on the Add Files or Add Folders options to insert Zimbra TGZ.
4. Then, enable the mailbox folders you need to convert to EML format.
5. Now, click on the Convert button and choose the saving option as EML.
6. After that, go to the filter options and apply filter settings accordingly.
7. Finally, choose the destination location and click on the convert button to bulk save Zimbra email as EML file format.

Which Approach is Better to Use Manual or Automated?

Concluding Words

To sum up, the above blog is on the topic of how to batch save Zimbra email as EML file format. We have successfully discussed the best manual technique to get the task completed. However, the DIY approach has a few drawbacks. Therefore, we have discussed the expert solution to batch convert Zimbra TGZ to EML format. Finally, we have seen the working of expert utility along with the comparison of manual and automated solutions.